New construction of a modern ASC in the Bereznehuvat community: expansion of digital and mobile administrative services


Sector
Public services and related digitalization
Stream
Expansion of digital and mobile administrative services of the Bereznehuvat Community Central Administrative Center
Maturity level
67
Preliminary Investment Feasibility Study
Project Status
Investment Feasibility Study
Entry into Portfolio
Local level of SPP
Implementation
Completion

General information

Description of the project

Bereznehuvatsk settlement territorial community of Mykolaiv region covers 41 settlements, where more than 17.8 thousand people live, including more than 2 thousand internally displaced persons. The community is on the front line, has lost about 25% of social infrastructure and 30% of the population, but continues to restore and integrate displaced persons. One of the key problems is the lack of proper conditions for providing quality administrative services. Currently, the ASC operates in a rented premises that does not meet the requirements of the Model Regulations, is not adapted to modern standards of barrier-free access, and cannot be reconstructed due to the lack of ownership rights. This makes it impossible to properly serve residents, in particular IDPs, persons with disabilities, and other groups with limited mobility. The project provides for the construction of a new one-story ASC building with a total area of 140 m2; (impact class SS1) for 8 workplaces: reception, 6 places for receiving visitors and a self-service area. The building will be energy-efficient (class A certificate), with an open layout, modern engineering systems (lightning protection, fire alarm, video surveillance) and full accessibility for groups with limited mobility. It is planned to equip a waiting area, information space, co-working area, premises for entrepreneurship consultations, POS terminal, archive room and a bathroom for people with disabilities. In the new ASC, residents of the community and nearby settlements will be able to receive a full range of administrative services: from registration of civil status acts, passport and social services to issues of land relations, architectural and construction activities and business registration. An information point for entrepreneurs will also be created and a place for self-service of applicants will be equipped. Expected results: For citizens and IDPs – simplifying procedures for obtaining services, doubling their number, reducing service time by 20%, creating comfortable and accessible conditions, including for low-mobility groups. For ASC employees - providing modern workplaces, creating a single information space for convenient and effective work. For the community - increasing trust in local authorities, forming a feedback system with citizens, increasing investment attractiveness, increasing budget revenues from the provision of services and creating new jobs. The total estimated cost of the project is UAH 12.2 million (including VAT).

The purpose of the project

Main goal:

Increasing compliance with modern standards

Secondary goal:

Improving the condition of infrastructure, Improving the quality of services

Description of the purpose of the project and ways to achieve it

The existing ASC in the Bereznehuvat community is located in an outdated building of a former library owned by the community. The building does not meet modern requirements for the organization of the ASC's work: there are no barrier-free conditions, energy efficiency is not ensured, the internal space is not adapted for The goal of the project is to build a modern, energy-efficient and barrier-free Administrative Services Center in the village of Bereznehuvat to provide community residents and internally displaced persons with quality services in accordance with state standards. The implementation of the project involves the construction of a one-story building with an area of 140 m² for 8 workplaces, the arrangement of service areas, self-service, co-working, the implementation of engineering security and accessibility systems. This will ensure comfortable conditions for both citizens and ASC employees, create a single information space and expand the range of digital and mobile services. Currently, the ASC operates in a rented building that does not meet regulations and cannot be reconstructed, which limits the quality of service and accessibility for low-mobility groups. Instead, the new building will double the number of services and reduce the time to receive them by at least 20%, which will increase trust in local authorities and the investment attractiveness of the community.

Problems and solutions resulting from project implementation

The Bereznehuvat community is a frontline community and has lost a significant part of its social infrastructure, while the need for quality administrative services among the population and IDPs is constantly growing. The existing premises of the ASC are technically outdated, do not meet state standards, have limited capacity and do not provide accessibility for low-mobility groups. This creates a risk of further deterioration in the quality of services, increased social tension and loss of trust of citizens. Investments in the construction of a new ASC will create a modern energy-efficient infrastructure, double the number of services, reduce the time for receiving them by 20% and increase the investment attractiveness of the community.

Socio-economic context

Indicator

Value

Maintenance costs per year

1.8 mln UAH

Operating expenses per year

2.2 mln UAH

Capital expenditure per year

1 mln UAH

Number of people who will use the service

18 thous. people

Number of users from low-mobility population groups

0.5 thous. people

Number of IDP users

2 thous. people

Number of jobs, including for IDPs

8 workplaces

Number of IDPs in the geographical area of impact of the project

1 thous. people

Population in the geographical area of influence of the project

20 thous. people

Strategic Case

Strategic feasibility of the project

Sector

Public services and related digitalization

Subsector

State administrative services

Stream

Expansion of digital and mobile administrative services of the Bereznehuvat Community Central Administrative Center

Strategic document

Стратегія розвитку територіальної громади

Task

2.3.1 Improve the quality and accessibility of administrative services

Project objectives

Indicator
Base value
Target value
Ensuring accessibility for low-mobility groups
0 %
100 %
Reducing the time to receive services
45 mni
25 mni
Level of citizen satisfaction with the quality of services
40 %
80 %
Increasing the number of administrative services
0 units
50 units
Access to digital and mobile services
0 workplaces
1 workplaces
Number of equipped workplaces
2 workplaces
8 workplaces

Project Sustainable Development Goals

Demand for the service and its dynamics

What methodology was used to estimate demand?

Аналіз статистичних даних громади – враховано офіційну чисельність населення (17,8 тис. осіб) та кількість внутрішньо переміщених осіб (>2 тис.), які є активними користувачами адміністративних послуг. Вивчення динаміки звернень до ЦНАП – використано дані поточного центру за останні 3 роки, де середній показник становить близько 10 тис. звернень на рік при фактичних обмежених потужностях. Нормативні показники навантаження на адміністратора – застосовано середні галузеві стандарти (1 800–2 000 послуг/рік на одного адміністратора), що дозволило визначити заплановану потужність нового ЦНАП (8 робочих місць ≈ 16 тис. послуг/рік). Консультації та опитування – проведено фокус-групи та індивідуальні інтерв’ю з мешканцями, ВПО та представниками місцевого бізнесу для виявлення потреб у нових адміністративних послугах (цифровізація, паспортні послуги, реєстрація бізнесу, соціальний захист). Порівняльний аналіз – здійснено порівняння з аналогічними громадами за чисельністю населення та функціоналом ЦНАП, що підтвердило відповідність планових показників реальному попиту.
[Response was provided in the Preliminary Investment Feasibility Study]

Has data from external sources been used in the demand assessment?

Yes
[Response was provided in the Preliminary Investment Feasibility Study]

Does the demand forecast take into account the latest demographic and economic forecasts?

Yes
[Response was provided in the Preliminary Investment Feasibility Study]
Indicator
Year
Demand
Annual demand for services/infrastructure
1
3600 year
Economic justification

Analysis of the project's impact on ecology and climate change

Does the planned activity have a potential positive contribution to achieving climate or environmental objectives?

Transition to a circular economy
[Response was provided in the Preliminary Investment Feasibility Study]
Climate change adaptation
[Response was provided in the Preliminary Investment Feasibility Study]
Pollution prevention and control
[Response was provided in the Preliminary Investment Feasibility Study]
Climate change mitigation
[Response was provided in the Preliminary Investment Feasibility Study]

Is the proposed project expected to significantly harm any of the following climate or environmental objectives?

None of the options are applicable

Does the planned activity have a potential positive contribution to achieving climate or environmental objectives?

Pollution prevention and control
[Response was provided in the Investment Feasibility Study]
Climate change adaptation
[Response was provided in the Investment Feasibility Study]
Transition to a circular economy
[Response was provided in the Investment Feasibility Study]
Climate change mitigation
[Response was provided in the Investment Feasibility Study]

Is the proposed project expected to significantly harm any of the following climate or environmental objectives?

None of the options are applicable

Have the greenhouse gas emissions or emission reductions (Scope 1-2) associated with the project been calculated for a typical year and the entire project period?

No
[Response was provided in the Investment Feasibility Study]

Does the project require an environmental impact assessment (EIA) in accordance with the Law of Ukraine "On Environmental Impact Assessment"?

Conducting an EIA is not required.
[Response was provided in the Investment Feasibility Study]

Project sustainability and inclusivity

Identify potential gender risks of the project and indicate possible ways to overcome them:

None of the options are applicable

Does the project provide for improving women's access to services?

Other benefits from project implementation
[Response was provided in the Preliminary Investment Feasibility Study]
Envisaged training or advanced training for women in the private sector
[Response was provided in the Preliminary Investment Feasibility Study]
The project will improve women's access to education (primary, secondary, vocational)
[Response was provided in the Preliminary Investment Feasibility Study]
The project will create jobs available to women (temporarily or permanently)
[Response was provided in the Preliminary Investment Feasibility Study]
The project will improve women's access to safe water, food, and medical services
[Response was provided in the Preliminary Investment Feasibility Study]

Are civil society organizations representing women and vulnerable groups included in the consultation process?

Yes
[Response was provided in the Preliminary Investment Feasibility Study]

Were consultations held with representatives of target groups to take into account gender equality issues in the project?

Focus groups or consultations with women and vulnerable groups were held
[Response was provided in the Investment Feasibility Study]
Feedback on the project design was received from organizations working with women
[Response was provided in the Investment Feasibility Study]
Women's participation is ensured at various stages of planning (including public hearings)
[Response was provided in the Investment Feasibility Study]

Have the gender risks and social impacts of the project been assessed?

All possible positive impacts of the project on women, men or other gender groups have been identified
[Response was provided in the Investment Feasibility Study]
A plan to mitigate negative social impacts focused on women has been developed
[Response was provided in the Investment Feasibility Study]
The percentage of women who will gain new educational/professional opportunities is quantified
[Response was provided in the Investment Feasibility Study]
All possible negative impacts of the project on women, men or other gender groups have been identified
[Response was provided in the Investment Feasibility Study]

Are there management and institutional mechanisms in place to ensure gender equality?

A policy/code of conduct on non-discrimination and gender equality has been developed
[Response was provided in the Investment Feasibility Study]
A gender specialist/advisor is included in the project management structure
[Response was provided in the Investment Feasibility Study]
Mandatory training for project staff on gender equality and inclusion is provided
[Response was provided in the Investment Feasibility Study]

Documents

Name
Date
ASC_explanation.pdf
29.09.2025
18:20:58 UTC

Alternative technical solutions

Technical Solution 1

Construction of a new separate ASC building

Technical Solution 2

Using a mobile (modular) ASC

Total costs70'300'000 UAH0 UAH
  • For preparation
  • 600'000 UAH0
  • For implementation
  • 12'200'000 UAH0
  • For operation
  • 57'000'000 UAH0
  • For closing
  • 500'000 UAH0
    Average annual costs2'000'000 UAH0 UAH
    Project duration, incl.11 months0 months
  • Deadline for developing a FFS
  • 3 months0 months
  • Implementation period
  • 8 months0 months
    Service life360 months0 months
    Target indicatorsDefined Not defined
    Technical Solution Status
    Active

    [The technical approach was selected for further detailed analysis or implementation.]

    Pending

    [The project initiator has not taken any decision about this alternative technical approach.]

    Components of a technical solution
    To components
    0
    To components
    0

    Commercial Justification

    Supplier and contractor market assessment

    Is the project likely to attract a sufficient number of bidders to ensure real competition that will encourage bidders to think innovatively and maximize the quality of their proposals?
    Yes

    [Response was provided in the Preliminary Investment Feasibility Study]

    Is the project of interest to small and medium-sized enterprises?
    Yes

    [Response was provided in the Preliminary Investment Feasibility Study]

    Will the project involve national or international suppliers and contractors?
    Yes, only national

    [Response was provided in the Preliminary Investment Feasibility Study]

    Has an analysis of available procurement options been conducted for the technical solution?
    Yes

    [Response was provided in the Preliminary Investment Feasibility Study]

    What procurement strategy was chosen for the project implementation, and what justifies its feasibility in the context of the market and project objectives?
    Для реалізації проєкту обрано відкриті конкурентні торги через систему Prozorro. Закупівлі планується розділити на окремі лоти (будівництво, обладнання, IT, меблі), що забезпечить залучення МСП та своєчасність виконання робіт. Такий підхід гарантує прозорість, конкуренцію та вибір найбільш економічно вигідних пропозицій.

    [Response was provided in the Investment Feasibility Study]

    What approaches are planned to be used to ensure transparency, competition, and efficiency in the procurement process?
    Закупівлі здійснюватимуться виключно через систему ProZorro з відкритим доступом до тендерної документації та результатів. Для контролю якості буде передбачено незалежний технічний нагляд та громадський моніторинг із публічним звітуванням про етапи реалізації. Додатково застосовуватимуться механізми внутрішнього фінансового контролю та аудит виконаних робіт.

    [Response was provided in the Investment Feasibility Study]

    What types of procurement procedures are envisaged by the project (open tender, negotiated procedure, competitive dialogue, etc.)?
    Open competitive bidding

    [Response was provided in the Investment Feasibility Study]

    Pre-market engagement
    Під час підготовки проєкту було здійснено аналіз відкритих тендерів у системі Prozorro та огляд реалізованих аналогічних об’єктів у сусідніх громадах. Також проведено консультації з експертами будівельної галузі та обговорення з потенційними постачальниками обладнання для ЦНАП (паспортні станції, IT-інфраструктура). Додатково враховано досвід реалізації проєктів, профінансованих за рахунок державних і донорських програм у 2021–2024 рр., що дозволило уточнити середній рівень цін та технічні вимоги.

    [Response was provided in the Investment Feasibility Study]

    Potential market participants
    У ході підготовки проєкту проведено неформальні консультації з будівельними компаніями Миколаївської області та постачальниками обладнання для ЦНАП. Очікується середній рівень конкуренції з боку місцевих підрядників середніх і малих підприємств. Потенційними учасниками ринку можуть виступати національні компанії з будівництва соціальної інфраструктури, постачальники IT-обладнання та програмного забезпечення для адмінпослуг, а також регіональні підрядники, які мають досвід у виконанні аналогічних проєктів.

    [Response was provided in the Investment Feasibility Study]

    Market readiness assessment
    Ринок будівельних та інжинірингових послуг в Україні загалом готовий до реалізації подібного проєкту: є достатня кількість кваліфікованих виконавців, доступні сучасні технології та матеріали. Потенційні бар’єри можуть бути пов’язані з коливанням вартості будматеріалів, затримками у постачанні обладнання та складними регуляторними процедурами погодження проєктно-кошторисної документації.

    [Response was provided in the Investment Feasibility Study]

    Financial justification

    Total project budget

    Total preliminary budget70'300'000 UAH0 UAH
    Capital costs70'300'000 UAH0 UAH
    Operational costs0 UAH0 UAH

    Preliminary cost breakdown

    Operating costs for implementation0 UAH0 UAH
    For preparation600'000 UAH0 UAH
    For implementation12'200'000 UAH0 UAH
    For operation57'000'000 UAH0 UAH
    For closing500'000 UAH0 UAH
    Were the methodological recommendations approved by the Ministry of Finance of Ukraine applied when calculating the indicative budget?
    Yes
    [Response was provided in the Preliminary Investment Feasibility Study]
    Were the methodological recommendations approved by the Ministry of Finance of Ukraine applied when calculating the indicative budget?
    Yes
    [Response was provided in the Investment Feasibility Study]

    Average project cost per service recipient

    Service Unit1 адміністративна послуга
    Service Unit Cost27 UAH

    Profitability of the project

    Is the project expected to generate income?YesNo
    Is the project self-sustaining?No

    Availability of services

    Has an analysis been conducted of the accessibility of services for consumers and their financial ability to pay the established tariffs?
    Not applicable – the project does not provide for the provision of paid services or the establishment of tariffs

    [Response was provided in the Preliminary Investment Feasibility Study]

    Project Financing Mechanisms

    Are funding sources and mechanisms identified?

    Source and MechanismYesNo

    Funding Sources

    Public-private partnership

    Has a qualitative and quantitative assessment of the project's suitability for implementation through a PPP mechanism been conducted?
    The project does not fall under the PPP format by its nature/character

    [Response was provided in the Preliminary Investment Feasibility Study]

    Are there, after conducting an appropriate study, private investors interested in the possibility of implementing the project in the PPP format?
    No

    [Response was provided in the Preliminary Investment Feasibility Study]

    Management Rationale

    Team competencies

    Determine which competencies/expertise required for successful project preparation and implementation can be provided by the project initiator's own project team (without involving external advisors)
    Strategic justification - analysis of the strategic feasibility of the project

    [Response was provided in the Preliminary Investment Feasibility Study]

    Economic justification - economic analysis

    [Response was provided in the Preliminary Investment Feasibility Study]

    Project management - communication with stakeholders

    [Response was provided in the Preliminary Investment Feasibility Study]

    Project management - risk management

    [Response was provided in the Preliminary Investment Feasibility Study]

    Economic justification - social and gender analysis

    [Response was provided in the Preliminary Investment Feasibility Study]

    Project management - public consultations

    [Response was provided in the Preliminary Investment Feasibility Study]

    Business case - analysis of available procurement options

    [Response was provided in the Preliminary Investment Feasibility Study]

    Project management - legal support

    [Response was provided in the Preliminary Investment Feasibility Study]

    Strategic rationale - SDG compliance analysis

    [Response was provided in the Preliminary Investment Feasibility Study]

    Project management - working with international financial organizations (IFOs)

    [Response was provided in the Preliminary Investment Feasibility Study]

    Financial analysis - financial analysis

    [Response was provided in the Preliminary Investment Feasibility Study]

    Strategic rationale - demand analysis

    [Response was provided in the Preliminary Investment Feasibility Study]

    Business case - analysis of the market environment

    [Response was provided in the Preliminary Investment Feasibility Study]

    Does the team have experience implementing similar projects?
    Yes, successfully implemented 1 or more similar projects

    [Response was provided in the Preliminary Investment Feasibility Study]

    Identify which competencies/expertise required for successful project preparation and implementation need to be strengthened by engaging independent experts or consultants
    Economic feasibility study - technical expertise

    [Response was provided in the Preliminary Investment Feasibility Study]

    Strategic justification - forming a justification for the problem and need

    [Response was provided in the Preliminary Investment Feasibility Study]

    Economic justification - environmental expertise

    [Response was provided in the Preliminary Investment Feasibility Study]

    Management justification - other

    [Response was provided in the Preliminary Investment Feasibility Study]

    Is there an understanding of where to find relevant experts and consultants?
    Yes, negotiations are already underway.

    [Response was provided in the Preliminary Investment Feasibility Study]

    Is the project management structure defined: working group, chair, project team?
    Yes

    [Response was provided in the Investment Feasibility Study]

    What categories of experts and consultants have already been involved at the project preparation stage?
    Specialists in interaction with international financial organizations (IFOs)

    [Response was provided in the Investment Feasibility Study]

    Environmental experts

    [Response was provided in the Investment Feasibility Study]

    Financial consultants/modelers

    [Response was provided in the Investment Feasibility Study]

    Legal consultants

    [Response was provided in the Investment Feasibility Study]

    Commercial experts

    [Response was provided in the Investment Feasibility Study]

    Economic analysts

    [Response was provided in the Investment Feasibility Study]

    Strategic consultants

    [Response was provided in the Investment Feasibility Study]

    Technical experts

    [Response was provided in the Investment Feasibility Study]

    Social/gender consultants

    [Response was provided in the Investment Feasibility Study]

    Management experts / project managers

    [Response was provided in the Investment Feasibility Study]

    Are there plans to involve experts and consultants for further implementation of the project?
    Yes

    [Response was provided in the Investment Feasibility Study]

    Risk assessment

    Technical riskDefinedUndefined
    Financial riskDefinedUndefined
    Economic riskDefinedUndefined
    Operational riskDefinedUndefined
    Market riskDefinedUndefined
    Other riskDefinedUndefined

    Organizational events

    ResponseDefinedUndefined
    Results of the feasibility analysis
    Project Preparation Program Engagement and Funding Needs

    Is there ongoing cooperation or support within the framework of international technical assistance (ITA) or from other donor or government agencies?

    No
    [Response was provided in the Preliminary Investment Feasibility Study]

    Does the project require preparation assistance from Project Preparation Programs (PPF)?

    Development of design and estimate documentation (DED);
    [Response was provided in the Preliminary Investment Feasibility Study]
    Other
    [Response was provided in the Preliminary Investment Feasibility Study]

    Does the project require additional preparation assistance from Project Preparation Facilities (PPF)?

    Finalization of existing documentation for the preparation of a preliminary feasibility study
    [Response was provided in the Investment Feasibility Study]
    Updating existing documentation regarding the preparation of the feasibility study
    [Response was provided in the Investment Feasibility Study]
    Updating existing documentation regarding the preparation of design and estimate documentation (DED)
    [Response was provided in the Investment Feasibility Study]
    Need for financing

    Does the project require additional funding for preparation?

    No
    [Response was provided in the Preliminary Investment Feasibility Study]

    Project Approval History

    DateDecision NumberPortfolioProject StatusDecisionReasonsMaturity level
    06/10/2025SP-L-061025-7E5E1283Community SPInvestment Feasibility StudyIncludestrategic fit confirmed-
    28/10/2025SPP-L-281025-27AFB1EDCommunity SPPInvestment Feasibility StudyInclude-67